Community Model School Project

Project Proposal on Community Model School Project

A project under “Orphans Support Program”

Proposed Project Proposal (Detailed)
  1. Project Title
Construction of Community Model School in Phullawai Gurase Valley

  1. Duration of the Project
01 Year from receiving of funds 

  1. Objective of the Project
Goal: Provide access to free and quality education in safe environment to the children of the poor families.
Objective : 1).          Construction & Extension of the Welfare Schools in Village Phullawai, providing education to 200 children of the area.
Objective : 2).          Provide support to ensure safe & learning environment by provision of facilities for the children for easy access to quality education.
Objective : 3).          Empower & Uplift the orphans and poor through quality education.

  1. Background of Proposal / Current Needs

District Neelum has low literacy rate of 50% with poor quality education as compared to the overall literacy rate (71%) of AJ&K. There are several reasons behind the problem in quality education. In context of Neelum the big factor is lacking the qualified / skilful teachers and un-availability of departmental support in shape of their capacity building. Mostly the government schools have shortage of staff with in-sufficient school buildings, labs, extra-curriculum and other education facilities. Thus according to Alif Ailaan report 2013 Neelum has school score 27.07 with the 116th position among 145 districts of Pakistan; which is evidence of backwardness of the district. So in infrastructure mostly above 65% of the rural schools are out of buildings. The public is un-aware of the education policies, budget and new development with the sector.  There are no active School Management Committees (SMCs) in the valley which is considered an important factor for improving education.  Due to lack in School development funds and corruption in available funds the schools of the district are still lacking basic facilities i.e Science, Computer Laboratory, furniture, water and washrooms.
The major population of Phullawai village is living under poverty line. The literacy rate is 15% in which nearly 2% girls are literate. Due to tribal system the female couldn’t go out of station for education. On the other hand the poverty also creates hurdles to get their children educated. A population of 7000 people has only one Girls Primary School in sub-village Bala Seri Phullawai; established by government of AJ&K. The school has no building yet while other facilities like furniture, lab, library and other facilities are a question mark. Currently the classes at primary level are arranged in a local house. They study on the floor where the local people arranged the carpets. Due to no building and facilities the children are not comfortable. On these grounds the local people hesitate to send their children to schools in the winter season (snowfall). There is need of good heating system during the snowfall in the winter season for 04 months.
SDO has been working in District Neelum since 2010 to empower the vulnerable communities under different programs. Education is the core program of our organization.  SDO has conducted a rapid need assessment in the UC Gurase Valley; which is the most backward & remote access area; with increasing poverty & vulnerability ratios. During RNAs and FGDs many of the community needs are identified; which including the provision of livelihood & employment Opportunities,  educational support (school buildings, furniture, computer / science labs, library and other facilities), Health facilities  (whole the UC has 02 BHUs among 18 revenue villages and 30 sub-villages / dhokes) and Local Infrastructure (roads, water supply, electricity).

SDO has initiated construction a Model School in the area, to educate the children of the vulnerable people. The orphans and the very poor children are given priorities for the education.

SDO has decided to extend / construction of “Community Model School” to provide education to orphans and the children of the poor and vulnerable community.

  1. Profile of the target area

Village Phullawai is situated in UC Gurase Valley of District Neelum at a Longitude of E 74 “33’ 56.0962” and Latitude N 34 “48’ 45.633” covering an area of 52,817 ha, lying between 2,017m to 4,345m elevation. Its bounded by the Astore (Northern Areas) to the North, LOC / Occupied Kashmir in South, Qamri Astore to the East and UC Kel to the West. The community is consisting of Shin tribal groups; speaking Shina, Kashmiri, Hindko, Gojri and Pushto language. All the Community is living a simple life and still attached with their culture, norms and traditions. The area is very beautiful having abundant of Natural Resources (Forests, Wild Life, Glaciers, Lakes, Water, Mushrooms, Medicinal Plants, Precious Stones) and have a great potential for tourism. It has population of more than 7,000 persons. The area is remote access & backward area while the socio economic condition of community is very poor. The community is mostly (50%) depending upon agriculture, livestock and seasonal labour work in big cities for their livelihood. Only 5 % are engaged in Government & Army service, 2 % in private job, 3 % business at micro level. More than 40 % have no livelihood opportunities while literacy rate is below 10 %. This beautiful valley has lot of natural resources but have nothing for its community. There are only one FAP (First Aid Post) which is almost out of medicines leading by a government dispenser. This big population has only 01 Boys High School, 01 Girls primary School; which lack the infrastructure, laboratory and other facilities.

  1. Location / Complete Address
Village Phullawai, Union Council Gurase Valley, Tehsil Sharda, District Neelum, Azad Kashmir

  1. Distance/direction from the nearest major city:
185 KM in Northern east from District Muzaffarabad (AJ&K Capital)

  1. Land for the building
SDO will arrange the land for the construction; while the land is identified

  1. Implementation/Work Plan
After receiving confirmation of funding commitment from the donor, the land will be arranged for the construction and its ownership will be transferred to the school. SDO has a volunteer engineer in its Board of Directors who will oversee the whole construction work during project phase. Initially a proper building construction plan (architect designs) will be prepared. The timeline is 12 months to complete the project as mentioned in the work plan and budget. The school will be registered with the Education Board / authority for the regularizing the system.

The following steps will be followed for the project implementation;
Formation of School Management Committee (SMC): SDO will form SMC in the targeted area through active participation of school teacher / management, community and relevant stakeholders for its effectiveness.  SMC will be supported in institutional strengthening and capacity building.A 02-days training will be conducted for SMC members. Capacity building includes both structured and unstructured forms of learning, planning and working through initial orientation, continued interaction and backup support to communities including CBOs / SMC. It also includes making sure that these organizations remain active in holding regular meetings for parents, teachers and school children.The purpose is to cultivate among SMC members an understanding and appreciation of the nature and importance of education, to foster an understanding of their roles in governance and management, and to enhance their knowledge and skills in the tasks associated with these processes. These competencies will help them to work effectively with the various bodies or groups which have a part to play in education.Month-1
Building construction Design by Architect (Engineer)Month – 1
Arrangement of the construction materialMonth – 2
Construction WorkMonth – 3-10
Arrangement & procurement of Furniture and EquipmentMonth – 11

Conduct innovative training program for Primary Teachers: The teachers will be trained in teaching methodologies focusing how to enhance the reading skills of the children. They will be brainstorm in how the Schools can promote independent reading. Videos will be specially used to train them.

Month -12
ReportingEvaluation & Launching CeremoniesMonth – 13

Classes / Grades: Initially the classes will be from pre-school to class five; while at later stage it will be expanded to class 6th to class 10th (Matric)

  1.    Beneficiary profile

a)      Profile of the beneficiaries
The beneficiaries are the female children of the targeted areas’ total population of 12000 people. Among the children 50% of the girls will get free education. The free education will be provided to the girls from the most vulnerable families. The vulnerability criteria will be same as determined by the United Nations.

b)     Number of people who will benefit directly
#Year 1Year 2
1100 Children (girls)150 Children (girls)
204 Teachers, 01 Principal, 01 Security Guard (employment)08 Teachers,  01 Principal, 02 Support Staff  (employment)

c)      Number of people who will benefit indirectly
No of HouseholdPopulation
Household size in the area = 9 persons per HH

d)     Community participate in the Project:

SDO approach is on community base centered, action oriented and sustainability. SDO is committed to work in the best interest of underprivileged and vulnerable communities through participatory development strategy and under the provided mandate by the community. Community will be kept in whole project phase i.e, Planning, Designing, Implementation and monitoring.

  1.    Expected Output / Result
a)      Qualitative output
·         There is now safe place for the children in the shape of secured building.
·         A healthier and learning environment by provision of furniture, Laboratory, library and learning support material.
·         Fifty percent (50 %) students are getting free education.
·         Quality education is promoted.
·         Future School development is ensured with the collaboration of active & trained School Management Committee (SMC).
·         People from the “the most vulnerable area” are empowered through education facilitation.

b)      Achievement the objective:
  1. Initially 100 children are getting quality education in the school; while after 2nd year of establishment 150 children will be getting free and quality education.
  2. They have safe environment for learning as in the shape of secure building with all facilities.
  3.  The poor community will be empowered.
  4. Females “the most vulnerable group” will be empower through education and awareness.

  1.    Required Inputs
Project Budget required (estimated):  PKR. 11,575,000 (GPB: £. 70,580)

  1.    Monitoring & Evaluation of the Project:
SDO will adopt the following mechanism for supervision & monitoring system of the proposed projects.
Ø   Day-to-day follow up of activities by Senior Management of SDO BOD during implementation to measure progress and identify deviations;
Ø   Routine follow up to ensure activities are proceeding as planned and are on schedule;
Ø   Routine assessment of activities and results;
Ø   Identifies and addresses the problems / gaps well in time;
Ø  Tracks inputs and outputs and compares them to plan; ensures effective use of resources;
Ø   Ensures quality to improve activities and services;
Ø   Strengthens accountability and transparency.
Ø   Quarterly progress reporting & progress sharing within organization and donor.

The following steps will be taken further for evaluation of the project and these would be the success indicators of project.
Ø   Activities will be implemented by focusing the Objective of the project.
Ø   Project Activities will be implemented according to suggested / agreed / committed work plan.
Ø   Week points and gaps will be identified in evaluation period time by time by SDO M & E Section.
Ø   Activities will be focused on outcome and impact of the project.
Ø   It will be make sure that activities are directly benefiting targeted communities.

  1.    Sustainability Plan
Education is thematic area of SDO; while we have been working from 2010 on education with our own resources and with the support of donor organizations. We are raising awareness among the local community to work for their self-reliant development through participatory approach. Being a local organization we working with spirits to empower the vulnerable communities on permanent basis. Once we are succeeded to construct the “Welfare School” we will pool resources locally and externally to run it with sustainability. Following is the sustainability strategy of SDO;

1) Schools’ Fund Generation Plan: As the school is established to purely benefiting the vulnerable communities. So in this connection, 50% quota will be allotted to poor families for free education, while 50 % students will be charged academic fees to meet the teachers’ salaries.
2) Organizational (SDO) resources: SDO has been maintaining a Pool Fund which is raised through different fund raising campaign. In case of any additional fund requirement to meet the operational expense of the school; the Pool Fund will be utilized through approval of Board of Directors.
3) Support from SDO’s partner in Education: We will get support from our partners for future required financial support for the school.
4)  Active role of SMCs: SDO will form and sensitize the School Management Committees for supporting in school management & development based at the local level. It will make sure the project interventions for the future sustainability.

Estimated Project Budget
S #Item / Services DetailsUnit TypeQty / No Unit Cost (PKR)Estimated Cost (PKR)
1School construction cost (as per covered area)sq.ft3,550    2,5008,875,000
2Boundary Wall with Main Gatesq.ft650,000
3Time Cost of Site Supervisor (12 months)No1   30,000360,000
4Building design by ArchitectNo1 100,000100,000
5Sign Board with Stand (5×3) for Donor visibilityNo1   20,00020,000
6Penaflex (12″x6″, Star)No2     2,0004,000
School Furniture
7Student ChairsNo100     3,500350,000
8Teacher Class Room ChairsNo10     4,50045,000
9White BoardsNo10     1,80018,000
10Notice BoardsNo12     1,50018,000
11Office Chairs for Principal RoomNo20     4,50090,000
12Executive Chair for PrincipalNo1     8,5008,500
13Office TablesNo3     5,50016,500
14Laptop ComputersNo15   45,000675,000
15PrinterNo1   20,00020,000
16Photocopier machineNo1 100,000100,000
17Multimedia with ScreenNo1 100,000100,000
18GeneratorNo1 125,000125,000
TOTAL Project estimate in PKR11,575,000
TOTAL Project estimate in GBP  £. 70,580

  • The rate is given as per prevailing rates of the construction
  • The rates includes complete construction including electrician, meson, plumber fitting, paint and tiles.
  • It includes the total labor and material of the whole construction.

Planned Building Design
(After approval / funding the Architect will design the plan as per below purposed plan)

You can transfer money online directly at the following Bank.

Account Title:                                    Sustainable Development Organization
Account No:                                       0422-7901141603
Bank Name:                                       Habib Bank Ltd
IBAN No:                                            PK54HABB0004227901141603
Branch Address:                               Gillani Chowk Branch Muzaffarabad, AJK (PAKISTAN)

Khurram Jamal Shahid
Chief Executive, Sustainable Development Organization (SDO)
Contact No: (+92) 0300 9773466
E-Mail:,  Website:
Twitter: @SDO_Org,    Facebook:

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